Meeting Policies and Children
ASCB Anti-Harassment Policy
Please click here to view the ASCB’s new Anti-Harassment Policy, which outlines inappropriate behavior and how to report it.
Child Attendance Information
Children of 2018 ASCB | EMBO Meeting attendees are welcome to attend the Meeting with their parent or guardian as long as the child is under the supervision of a parent or guardian at all times. Parents or guardians may bring children under the age of 17 to educational events provided the child does not disrupt the event.
Strollers are allowed in the meeting rooms as long as they do not block aisles or emergency exit doors. Strollers are also allowed in the Learning Center (formerly called the Exhibit Hall), with the exception of set-up and dismantle times*. Parents and guardians are asked to keep in mind corridors, meeting rooms, and the Learning Center can become crowded. Please be aware that small children in strollers are at the same level as someone carrying a poster tube, bag, briefcase, umbrella, or other object.
Badges will not be issued to children under the age of 17.
*Under no circumstances are children under the age of 17 allowed in the Learning Center during set-up and dismantle times. This includes children of exhibitors.
A nicely furnished permanent Infant Lounge is located in the Women’s restroom behind Starbucks in the Hall E Lobby of the San Diego Convention Center. Look for a sign with arrows pointing to it just outside the Starbucks. The room has tables and chairs, electricity, and water. The semi-private lounge, available for nursing mothers and parents with infants, provides a comfortable and secure environment. Parents and guardians are responsible for providing infant care supplies. The infant lounge is unsupervised, and the ASCB | EMBO are not responsible for any accidents or injuries that may occur.
Onsite childcare services may be available through your hotel concierge. Individual or group sitters may be arranged to provide in-room hotel childcare. Please check with your hotel well in advance of your arrival date.
It is the responsibility of the parent(s), guardian, legal guardian, or individual requesting childcare services to screen caregivers and to make a determination as to the appropriateness of the caregiver. The ASCB | EMBO does not screen any of the childcare services and assumes no responsibility with respect to these services and accepts no liabilities.
If you are having difficulty finding a babysitter, you can visit Care.com. Please note the ASCB | EMBO has no affiliation with them, but they offer babysitting matching services.
Alcohol and Smoking Policy
The ASCB, EMBO, and the San Diego Convention Center encourage responsible drinking for those drinking alcohol. Beer, wine, nonalcoholic beer, and soft drinks will be offered at the Opening Night Reception on Saturday, December 8, and throughout the meeting dates. Alcohol will not be served to anyone under the age of 21; be prepared to show photo identification. Alcoholic beverages are allowed only in specific areas and must not be taken out of these areas.
The San Diego Convention Center is a smoke-free facility. Please refrain from smoking within 20 feet of the lobby doors. Smoking is permitted only in designated areas outside the building. Electronic cigarettes are not permitted within the facility.
Guest of Attendee Policy
The ASCB and EMBO allow guests (defined as a non-scientist family member or non-scientist friend) of registered attendees. If you are a registered scientist or student who would like a non-scientist family member or friend to see your invited talk or poster presentation, please visit the ASCB Meeting Management Office in the San Diego Convention Center during the meeting to check out a guest badge. The guest badge will only be valid for the day and time of the presentation and will need to be returned afterward.
Please note: All guest badges must be requested onsite at the ASCB Meeting Management Office in the San Diego Convention Center.
Meeting Attendance Etiquette
ASCB’s acceptance of your registration entities you to a license (i.e., permission) to attend the meeting conditioned upon you not engaging in conduct that interferes with the opportunity for others to attend, enjoy, and derive value from the meeting. Attendees who ASCB determines in its discretion are disruptive to speakers, staff, or other attendees are subject to having their registration and permission to attend the meeting immediately revoked, without refund of their registration fee.
Recording, Photography, and Cell Phone Policy
While you are in a session, please mute all cell phones and other electronic devices. If necessary, please step out to the hallway to make a call, or send an email or text. The back-lighting on electronic devices is distracting in a dimmed room.
The Society does not permit photography or the electronic capture of scientific sessions in meeting rooms or the Learning Center (Exhibit Hall). This policy also includes photographing colleagues against the backdrop of scientific posters on display without the express consent of the presenting author(s).
These policies will be enforced by the Society. Individuals who do not comply will be asked to leave the session or Learning Center floor and not be allowed room re-entry. Repeat offenders will have their meeting badge(s) revoked and will not be allowed to continue to attend the meeting. This policy is necessary to respect the willingness of presenters to share their data at the meeting as well as their publication opportunities. If you have any questions regarding these policies, please contact the ASCB.
Session Overcrowding Policy
If a session room becomes too crowded, the ASCB and EMBO ask that you follow instructions provided by ASCB staff, Convention Center staff, or security. Instructions may include not standing against the walls, not blocking the aisles, or doors, or being denied entry if the room becomes too crowded.
The ASCB is obligated to abide by the guidelines established by the Fire Marshal in the San Diego Convention Center. If a room reaches full capacity and we do not have your cooperation, the Fire Marshal has the authority to delay or terminate the meeting until the problem has been corrected. We do our best to try to assign appropriate sized rooms to each session, but sometimes sessions are more popular than anticipated. We apologize for inconveniences this may cause.
Social Media Policy
The ASCB encourages the use of social media before, during, and after the 2018 ASCB | EMBO Meeting. Please note the following guidelines and accepted social media etiquette:
- Follow us on Twitter @ASCBiology. Use the hash tag #ASCBEMBO18 for Meeting-related tweets.
- Follow us on Facebook at facebook.com/ASCBiology.
- Blog and tweet about the meeting and what you are hearing and seeing (but without sharing details of any data presented; follow journal rules about data sharing).
- Provide feedback to ASCB staff and the Program Committee—discuss topics of interest and/or speakers for next year’s meeting, make suggestions for Symposia, Minisymposia, or workshop sessions, comment on the meeting format, etc.
- Keep criticism constructive, and think about whether you’d like your thoughts shared widely—because they may be.
- Use photographic or other recording devices—these are prohibited in scientific sessions, poster sessions, and in the ASCB Learning Center.
- Capture, transmit, or redistribute data presented at the meeting—this may preclude subsequent publication of the data in a scholarly journal.
Speaker Disclosure Policy
Views expressed by speakers at the 2018 ASCB | EMBO Meeting are solely the views of the speaker. They do not necessarily represent the views of the ASCB or EMBO. The ASCB and EMBO make no representation concerning, and does not guarantee, the source, originality, accuracy, completeness, or reliability of any statement, information, data, finding, interpretation, advice, opinion, or view presented by any speaker or poster presenter.
The ASCB has hired an official photographer for the meeting. Photographs taken at the 2018 ASCB | EMBO Meeting may be used in future ASCB or EMBO publications, on the ASCB or EMBO website, or in other materials. By registering for this meeting, you agree to allow the ASCB and EMBO to use your photo in any ASCB-related or EMBO-related publication or website.
Waiver of Liability
Each individual attending the 2018 ASCB | EMBO assumes all risks associated with his or her attendance and participation in on- and offsite activities. Each individual attendee agrees to indemnify and hold harmless the ASCB and EMBO, and their governing bodies, officers, directors, employees, and/or agents from all loss, damage, or liability arising out of or related to his or her attendance at the 2018 ASCB | EMBO Meeting.